CKUA Chapter Job Description

CKUA Chapter Job Descriptions

Position: Board Member

Authority and Responsibility

The Local Chapter Board of Directors is the legal authority for CKUA Radio Foundation. As a member of the board, a Director acts in a position of trust for the community and is responsible for the effective governance of the Chapter.

Requirements:

Promotes CKUA in their Local Community.

Support of and participation in fundraising events on behalf of CKUA.

Commitment to the work of the CKUA Radio Foundation.

Knowledge and skills in one or more areas of Board governance: finance, advocacy volunteerism, special events merchandise/sales and public relations.

Willingness to serve on committees.

Attendance at Chapter meetings.

Attendance at meetings of assigned committees.

Support of special events.

Term

Directors are elected by the membership at the Annual General Meeting. Directors serve for a two-year term. Directors may be released at the end of the elected term, by resigning, or according to CKUA's bylaws.

Position: President or Chairperson

Both the Chairperson and President are titles used for this Board position

Requirements:

Promotes CKUA in their Local Community.

Provides leadership to the Local Chapter.

Support of and participation in fundraising events on behalf of CKUA.

Makes sure the Chapter adheres to its bylaws and the constitution of CKUA Radio Foundation.

Prepares the Chapter agenda with input from Board members.

Chairs meetings of the Local Chapter.

Chairs the Executive Committee. This may include coordination of the committee's work, and preparing the Board's agenda.

Chairs meetings of the Executive Committee.

Ensures that committee chairperson's are appointed.

Orients new Board Members and committee chairpersons to the Board.

Serves as ex officio member of committees and attends their meetings when needed.

Recognizes Board Members contributions to the Chapter's work.

Prepares a report for the Annual General Meeting.

Orients the new Chairperson

Term

Presidents are elected by the membership at the Annual General Meeting. Presidents serve for a two-year term. Directors may be released at the end of the elected term, by resigning, or according to CKUA's bylaw.

Position: Vice President

Requirements:

Promotes CKUA in their Local Community.

Support of and participation in fundraising events on behalf of CKUA.

Acts as Chair in the absence of the Chairperson.

Acts as a signing officer for cheques in absence of one or other signing officers.

Acts as Chair in the absence of the Chairperson.

Serves on the Executive Committee.

Learn the duties of the Chairperson and keeps informed on key issues.

Works closely as consultant and advisor to the Chairperson.

Chairs at least one major committee (fundraising, nominating).

Orients the new Vice-Chairperson.

Term

Vice Presidents are elected by the membership at the Annual General Meeting. Vice Presidents serve for a two-year term. Directors may be released at the end of the elected term, by resigning, or according to CKUA's bylaw.

Position: Secretary

Requirements:

Promotes CKUA in their Local Community

Serves on the Executive Committee.

Support of and participation in fundraising events on behalf of CKUA.

Keep copies of the Chapter Bylaws and minutes.

Keeps up to date lists of officers, Chapter Board members, committees and membership.

Notifies Chapter members of meetings.

Brings official minute book to meeting.

Makes sure there is a quorum at Chapter meetings (fifty percent plus one).

Keep accurate minutes of meetings.

Records motions and decisions of meetings.

Signs Chapter minutes to attest to their accuracy.

Records all corrections to minutes.

Keeps copies of minutes of Chapter and committee meetings

Distributes copies of minutes to Chapter members promptly after meeting.

Conducts general Board correspondence.

Keep records of all Chapter correspondence.

Ensures members are notified of General Meetings

Orients the new secretary.

Term

Secretary is elected by the membership at the Annual General Meeting. Secretary serves for a two-year term. Secretary may be released at the end of the elected term, by resigning, or according to CKUA's bylaws.

Position: Treasurer

Requirements:

Promotes CKUA in their Local Community.

Serves on the Executive Committee.

Support of and participation in fundraising events on behalf of CKUA.

Gives regular reports to the Chapter and CKUA Radio Foundation on the financial state of the Chapter.

Keeps financial reports on file

Submits a financial report at each Annual General Meeting.

Keeps accurate accounts of Chapter receipts and disbursements for Chapter related expenditures

Receives and banks all monies directed by the Chapter.

Ensures that monies raised from CKUA activities are forwarded to CKUA within one week of the event taking place.

Prepares and monitors overall budget with Finance Committee.

Files necessary financial reports and audits.

Chairs the Finance Committee.

Orients the new Treasurer.

Acts as signing officer, with another officer for cheques and other documents.

Orients the new Treasurer.

Term

Treasurer is elected by the membership at the Annual General Meeting. Treasurer serves for a two-year term. Treasurer may be released at the end of the elected term, by resigning, or according to CKUA's bylaws.